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Reporting Concerns

Each university member is expected to report actual or suspected violations of laws, regulations, VCU policies and procedures or other misconduct. Management has a special duty to recognize and report violations.

When you have concerns, you have options:

  • You may report violations or concerns to your immediate supervisor or department head, if appropriate.

  • You may call the individual responsible for the related compliance area, if appropriate. Please see the Compliance Partners section of this site for specific information.

  • You may call the VCU Helpline at 1-888-242-6022, or log a report online at www.vcuhelpline.com. Both of these options provide university members an anonymous and confidential reporting option 24 hours a day, 365 days a year.

  • You may call or email the ICO directly at 828-2336 or

Additional Reporting Options & Resources:

Crimes

Emergency situations should be reported immediately to VCU Police at 828-1234 or 9-1-1.

Suspicious activity or crimes may be reported:

Data Breaches and Confidentiality
If you believe that someone without authorization may have accessed electronic files or records, immediately report the incident to the HelpIT Center or the Office of Information Security.

 

Discrimination Based on Protected Class

Discrimination is the process of illegally treating people differently on the basis of protected class rather than on individual merit. This type of behavior may lead to a workplace environment that a reasonable person would consider intimidating or abusive. Harassment based on protected class is also a form of discrimination. 

If you feel that you are being discriminated against, you have options for support and resolution:

Disability/Accessibility Issues

To report a campus or online accessibility issue, complete the Accessibility Concerns form [PDF] and contact the ADA coordinator at ADA services@vcu.edu.

 

Fraud, Waste and Abuse
  • You may report violations or concerns to your immediate supervisor or department head, if appropriate.

  • You may call the VCU Helpline at 1-888-242-6022, or log a report online at www.vcuhelpline.com. Both of these options provide university members an anonymous and confidential reporting option 24 hours a day, 365 days a year.

  • You may call or email Audit and Compliance Services directly at 828-2336.

  • You may call Virginia's State Employee Fraud, Waste and Abuse Hotline available Mon-Fri 8:15am-5pm at 1-800-723-1615 or COVHotline@osig.virginia.gov.
Freedom of Information Act (FOIA)/Legal Requests

The university must respond within a specified time to these inquiries. For this reason, if you receive a Freedom of Information Act (FOIA) request, you must notify University Public Affairs by calling 828-1231 or emailing FOIAVCU@vcu.edu.

For subpoenas, lawsuits and other legal requests, immediately contact the Office of University Counsel by calling 828-6610 to ensure a timely response.

Government Inquiries and Reviews

If a government official asks you to provide non-routine information or participate in an unannounced inspection:

  1. Do not begin searching for or copying documents, or taking any other action
  2. Immediately contact the Integrity and Compliance Office or the Office of University Counsel
Gender/Sexual Harassment or Sexual Misconduct

VCU is dedicated to creating a community that encourages the reporting of all incidents of prohibited conduct, and the prompt and fair resolution of complaints, in order to foster an environment of mutual trust and respect.

For additional details, please see the interim Sexual Misconduct/Violence and Sex/Gender Discrimination policy.

Immediately notify the university of possible sexual misconduct or gender/sexual harassment by contacting:

  • Laura Rugless, Title IX Coordinator, 828-1196 or titleix@vcu.edu
  • Cathleen Burke, Deputy Title IX Coordinator for Employees, 828-0179 or ccburke@vcu.edu
  • Tammi Slovinsky, Deputy Title IX Coordinator for Students, 827-1963 or tslovinsky@vcu.edu
  • VCU Police 828-1234 (emergencies); 828-1196 (non-emergencies) or Text a Tip

You may also report online using the Sexual Misconduct/Violence and Sex/Gender Discrimination Incident Reporting form located on the Division of Student Affairs' Title IX website.

Research Misconduct

Research is an integral and essential component of our mission. University members who are involved in research activities are expected to understand and follow all relevant laws, regulations and policies.

Misconduct in research and scholarly activities violates our ethical standards. Anyone who becomes aware of a possible incident of research misconduct by a member of the university must immediately notify the Research Integrity Officer in the Office of Research and Innovation at 827-2157.

Suspected Child Abuse or Neglect

Suspected Child Abuse or Neglect:  All persons employed by VCU, who suspect child abuse or neglect in their professional or official capacity, are to report as soon as possible, but not longer than 24 hours after having reason to suspect a reportable offense to:

  • Report suspected offense immediately to the local department of the county or city wherein the child resides or wherein the abuse or neglect is believed to have occurred

  • Report to The Virginia Department of Social Services toll-free child abuse and neglect hotline at 1-800-552-7096

  • Report through one of the above listed reporting mechanisms for VCU and the university will make the report to VA Department of Social Services. Please note this may cause a delay in reporting during non business hours; therefore, it is best to report directly to the appropriate local city or country department or main office for the Virginia Department of Social Services.
Threats or Threatening Behavior

If you suspect a potentially violent situation at VCU, consult the Threat Assessment and Violence Prevention policy for reporting procedures. For convenience, incidents of concern may also be reported via an online form located at http://www.students.vcu.edu/safety/.

Emergency situations should be reported immediately to VCU Police at 828-1234 or 9-1-1.

For information on assisting distressed students, visit http://www.students.vcu.edu/safety/.

Workplace Injuries/Accidents

All accidents and injuries must be reported to your supervisor at the time of the incident.

An accident report form must be completed by the employee and his/her supervisor. The form is then forwarded to the Occupational Safety Coordinator for review. It is important for all accidents, no matter how slight, to be reported and that the form to be filled out completely. This ensures that all potential hazards are identified and that the information is available for trend analysis.

Questions about workers compensation or accident reporting may be directed to the VCU Office of Environmental Health and Safety (OEHS) at 828-0040 or visit the OEHS website

For more information about workers' compensation, call 828-1533.


All reports must be made in good faith and are protected from retaliation by the Duty to Report policy, and state and federal whistleblower protections.

Reports made to the VCU Helpline are handled and investigated by the Integrity and Compliance Office, with assistance from other areas as needed.

 

 

 


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VCU Helpline
  Virginia Commonwealth University | Audit and Compliance Services
  Date Last Modified: August 23, 2016
  Contact Department

VCU Safe ZoneStokes House     
918 West Franklin Street     
PO Box 842503     
Richmond, VA 23284-2503     
Phone: (804) 828 2336